Now, there is one more concept that I want to go over with you. There are so many options and products here that I could go on for days about them, but I won’t do that to you.
#Data backup strategies software#
Or, maybe you want to run two different kinds of backup software on your computer, one that takes a daily snapshot of your whole drive and another that backs up your data to an online service.
Maybe you want to store your documents on a network device like a Synology NAS server. I told you this was simple! You can take that basic 3-2-1 backup concept and modify it however you want. Oh, and you get bonus points because your cloud service provider, unbeknownst to you, even makes and stores its own backups for 30 days. Your production copy, the backup on your USB drive, and the copy in your cloud service. Oh, but wait… you also have Google Drive, Dropbox, OneDrive, or any of the other cloud storage services running on your machine, and, guess what… it was nice enough to configure itself to automatically back up your documents folder to the cloud for you. The next copy comes from your backup software that automatically runs on a schedule and makes a backup of your computer to a USB hard drive. You do your work on the computer and save your files somewhere on your machine. Let’s walk through this with a very simple example of a home computer or laptop.
I typically recommend that one copy should be on a removable disk or NAS server local to you and the third copy should be somewhere in the cloud. That means that you need to have one production copy of your data and two backup copies.
Got that? It’s actually not as complicated as it sounds. The strategy is simple, it means that you should always make sure you have three copies of your data with backups on two types of media and one copy off-site. It’s the one I use in my business and the one I recommend for any business that doesn’t have complex or special needs. One of the most popular backup strategies is called the 3-2-1 strategy. Implementing, testing, and maintaining a backup system is a lot of work and, frankly, a pain in the butt, but it’s nowhere near as bad as losing you or your customers’ data. So, when it comes to backups, always remember that two is one and one is none. This doesn’t mean that I know everything about backups, but I’ve definitely been around the block a few times. I’ve been there when server rooms have been flooded and we had to rebuild and restore an entire company’s worth of data from backup, and I’ve seen home offices lose everything because of fire or theft. During that time, I designed and implemented… I don’t even know how many… backup and disaster recovery systems for businesses ranging from less than five employees all the way up to enterprises with thousands of employees spanning the whole globe.
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